Executive Assistant, Office Administrator 

Executive Assistant, Office Administrator 

Cambridge, Ontario

 

Our client is a leading innovative global manufacturer in the public transit industry. We are looking for experienced Office Coordinator/Executive Assistant to join our Cambridge team and work directly alongside the Office Manager.

 

Responsibilities

  • Provide direct administrative and office management support to all members of the executive team, as directed.
  • Prepare travel schedules, book travel arrangements, and make reservations for senior management and executive staff.
  • Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events.
  • Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
  • Prepare draft reports, background documentation, and research.
  • Receive and screen all inbound telephone calls, e-mails, and visitors for the executive office.
  • Refer and/or redirect calls, e-mails, or visitors as required.
  • Coordinate office activities.
  • Troubleshoot and/or escalate office administration issues.
  • Receive incoming mail.
  • Review, evaluate, and distribute priority correspondence for the executive team.
  • Facilitate communication between department managers, business unit leaders, and project

    managers.

  • Complete expense reports, pay invoices, and other related duties.
  • Prepare and review presentations.
  • Present a positive and professional image of the executive office to all visitors, suppliers,

    inquiries, and other persons.

  • Other duties shall be assigned as required.

     

 

Requirements

  • Post Secondary Diploma in Business Administration, or relevant discipline, required.
  • Secondary School Diploma required.
  • 2-4 years’ experience in an Administrative role preferred.
  • Strong knowledge of office procedures, and practices.
  • Keen attention to details.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Resourceful and flexible.
  • Payroll experience a strong asset**
  • Proven organizational and time management skills.

 

 

If you are interested in learning more about this, or similar opportunities we have available, please send your most recent CV to Jessica Driver at: jdriver@pmcrecruitment.ca

 

We thank all applicants in advance for their interest in this opportunity but regret that only candidates under consideration will be contacted.

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