Project Coordinator

Project Coordinator

Vaughan, Ontario

Full-time, Negotiable Salary + Benefits + Bonus


We are currently recruiting on behalf of large ICI construction company for a Project Coordinator. Our client is a leading construction firm for buildings: commercial, institutional, high rise, and infrastructure. Renowned for their innovation and commitment to quality, they continue to grow their business across Canada. Their structure is one that allows for continued career growth and exposure to some of the most exciting projects in Canada.


In this role you will be responsible for but not limited to the following

  • Maintain excellent relationships with owner, architect, consultants, trades & public
  • Where applicable, supervise, mentor, coach, and train other project personnel
  • Demonstrate a reasonable understanding of the terms of contract documents
  • Prepare Notice of Project for approval
  • Coordinate with estimating any consultant drawings issued after agreement on contract amount
  • Assist in preparing the baseline schedule and updating it throughout the project
  • Prepare submittal log for approval by the Project Manager
  • Record, track and distribute all construction drawings
  • Record, track and process shop drawings and samples
  • Prepare, track and process RFIs and SIs
  • Attend site to review progress, quality, and safety
  • Assist in scheduling and expediting materials and subtrades
  • Initiate Change Bulletins and liaise with trades regarding quotations for Change Bulletins
  • Prepare quotations for PMs approval
  • Prepare contract revision for approval by the Project Manager
  • Assist in reconciling sub-trade/supplier’s accounts
  • Assist in preparing budget reports and monthly Project Cost Reports
  • Assist in preparing a cash-flow and update it as required
  • Assist in preparing progress billings
  • Prepare, coordinate and monitor all deficiencies to completion
  • Prepare close-out documentation, including O&M Manuals, warranties, coordinate warranty work and archive project records
  • Monitor and provide feedback on subtrade performance
  • Assist in securing new work by participating in pre-tender site meetings, receiving quotations from trades during a bid closing, delivering tenders, participating in proposals and presentations


Knowledge and Skills, desired

  • Education to include a four-year engineering degree, technical college diploma or equivalent combination of technical training and/or related experience
  • A minimum of 2 years of construction experience with projects over 5 million
  • Computer literate, including proficiency with Microsoft Office Suite, including Microsoft Project
  • Suretrak, Primavera P3 or P6
  • E-Builder Project Management Software
  • Axis Accounting Software
  • Self-starter with excellent attitude and initiative
  • Excellent communication and interpersonal skills
  • Excellent presentation skills


Working Conditions and Environment

  • Primary work location is head office or project site
  • Project related travel anticipated
  • Exposure to construction work site environment in all seasons




Should this opportunity be of interest to you, we would like to speak with you in the strictest of confidence. Please submit your C.V./Resume to:


Should you already be in a similar role in ICI construction or should this be the next step in your career and you would like to discuss further details regarding this position or any other within the Design & Construction field please do not hesitate in contacting Michelle Chau for a confidential discussion on: 647-484-1412 or via email:


Michelle Chau

Business Manager, Building Solutions


Tel:  416.216.4630

Dir: 647.484.1412

Cell: 647-545-6029



PMC Specialist Recruitment Solutions is a Canadian firm established specifically to meet the recruitment needs of the Design & Construction Industry related to Buildings & Infrastructure. Partnering with top tier firms and organizations while representing the career goals and aspirations of our candidates, we provide effective recruitment solutions ensuring a match that produces positive and rewarding results. Whether you are an employer seeking key staff or a professional looking for your next role, PMC Specialist Recruitment Solutions offers its specialty service and expertise producing effective and efficient results.



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